1. Introduction
EQUALS TRUE LLC (“EQUALS TRUE,” “Company,” “we,” “our,” or “us”) is committed to protecting the privacy, security, and integrity of candidate and applicant information.
This Candidate Privacy Policy explains how we collect, use, process, disclose, store, and protect personal data submitted by individuals who apply for employment, contractor, staffing, recruiting, or workforce opportunities through EQUALS TRUE.
This policy applies to:
- Job applicants
- Contractors
- Consultants
- Talent network participants
- Freelancers
- Referral candidates
- Individuals engaging in workforce development opportunities through EQUALS TRUE
By submitting your information, you acknowledge that you have read and understood this Candidate Privacy Policy.
2. Information We Collect
We may collect personal and professional information necessary for evaluating, managing, and supporting recruitment opportunities.
Information may include:
- Full name
- Contact information (email, phone, address)
- Resume/CV
- Employment history
- Education history
- Certifications and licenses
- Skills assessments
- Compensation expectations
- Work authorization or visa status
- Portfolio or project samples
- Social or professional profile links
- Interview notes
- Professional references
- Background check information where legally permitted
- Communication preferences
- Diversity or demographic information voluntarily provided
3. How We Collect Candidate Information
We may collect information through:
- Career application forms
- Website submissions
- Recruiter outreach
- Referral programs
- Interviews
- Third-party recruiting platforms
- Applicant Tracking Systems (ATS)
- Assessments or testing tools
- Professional networking platforms
- Client-submitted candidate requests
4. How We Use Candidate Information
We use candidate information to:
- Evaluate qualifications
- Match candidates to relevant opportunities
- Coordinate interviews
- Verify credentials
- Conduct lawful background or reference checks
- Communicate regarding opportunities
- Maintain talent pipelines
- Improve recruiting processes
- Support onboarding or contractor engagement
- Meet legal or compliance obligations
- Promote professional development opportunities
Participation in our recruiting process does not guarantee employment, contract placement, or future opportunities.
5. Lawful Basis for Processing
Where required by applicable law, we process candidate data based on:
- Candidate consent
- Contractual necessity
- Legitimate business interests
- Legal obligations
- Protection of vital interests
6. Candidate Information Sharing
We may share candidate information with:
- Prospective employers or clients
- Internal hiring teams
- Recruiting staff
- Applicant Tracking Systems
- Skills assessment vendors
- Background verification providers
- Payroll or onboarding providers
- Professional development partners
- Legal or regulatory authorities when required
We do not sell candidate personal information in the traditional sense.
7. International Data Transfers
Because EQUALS TRUE supports domestic, nearshore, and international workforce operations, candidate data may be transferred across borders.
Where required, safeguards may include:
- Standard Contractual Clauses (SCCs)
- Vendor due diligence
- Contractual protections
- Regional privacy compliance standards
8. Data Retention
We retain candidate data only as long as necessary for:
- Recruitment evaluation
- Future job matching opportunities
- Compliance obligations
- Contractual relationships
- Legal defense
- Operational improvement
Retention timelines may vary depending on legal requirements, client needs, and candidate consent.
Candidates may request deletion where permitted by law.
9. Candidate Rights
Depending on applicable law, candidates may have rights to:
- Access their personal information
- Correct inaccuracies
- Request deletion
- Restrict processing
- Withdraw consent
- Object to certain uses
- Request portability
- Opt out of future recruiting communications
To exercise these rights, contact:
privacy@equalstrue.tech
10. Diversity, Equity, & Inclusion Commitment
EQUALS TRUE is committed to equitable, inclusive, and fair hiring practices.
We do not discriminate based on:
- Race
- Color
- Religion
- Sex
- Sexual orientation
- Gender identity
- National origin
- Disability
- Veteran status
- Age
- Other legally protected classifications
Where demographic information is collected, it is typically voluntary and used to support inclusive hiring practices where legally permissible.
11. Background Checks & Assessments
Where legally permitted and relevant to the role, EQUALS TRUE or its clients may conduct:
- Employment verification
- Credential checks
- Skills assessments
- Reference checks
- Criminal background checks
These processes are subject to applicable legal requirements and candidate consent where necessary.
12. AI & Automation Disclosure
EQUALS TRUE may use technology-assisted tools, including AI-enabled systems, to support:
- Candidate matching
- Workflow efficiency
- Recruitment analytics
- Communication optimization
Where such technologies are used:
- Human oversight remains part of major hiring decisions
- Bias mitigation is prioritized
- Fairness and transparency are emphasized
13. Security Measures
We implement commercially reasonable safeguards to protect candidate information, including:
- Encryption
- Secure systems
- Access controls
- Vendor oversight
- Internal confidentiality practices
- Monitoring systems
- Incident response procedures
While no system can guarantee absolute security, we continuously work to strengthen our protections.
14. Marketing & Talent Network Communications
Candidates may opt in to receive:
- Future job opportunities
- Career resources
- Recruiting updates
- Professional development opportunities
Candidates may unsubscribe or withdraw consent at any time.
15. Third-Party Platforms
EQUALS TRUE may use third-party recruiting, hiring, communication, or assessment platforms.
While we seek reputable providers, we encourage candidates to review relevant third-party privacy policies.
16. Policy Updates
We may update this Candidate Privacy Policy periodically to reflect:
- Legal changes
- Recruiting practices
- Technology changes
- Business growth
- Security enhancements
Updated versions will be posted with revised dates.
17. Contact Information
For privacy inquiries, candidate rights requests, or concerns, contact:
EQUALS TRUE LLC
Email: privacy@equalstrue.tech
Website: https://equalstrue.tech
18. Accessibility
If you require this policy in an alternative accessible format, please contact us.
